OCE2011 Planning Wiki
OCE2011 Planning Wiki
(Restore this version)
Modified: 12 April 2011, 1:23 PM User: Sylvia Currie →
TAG: OCE2011
twapper keeper archiveWhat:
A one-day gathering of individuals who are involved in online community work.
Theme:
- Planning Excellent Community Events
When:
May 12, 2011, 9:00 - 4:00ish (then we'll probably head out for eats and drinks)
Where:
Vancouver - location Creekside Community Centre, multipurpose room 4
Why:
- become acquainted
- share information/challenges/questions/solutions related to our community events
- experience various event formats, facilitation strategies, and technologies throughout the day
- learn together
- continue to explore ways that we can form some sort of support network, pool resources, and advance our work together
Who:
People living in British Columbia or near by and interested in online communities. Here's the up-to-date list of RSVPsFacilitators:
Jonny Morris
Paul Stacey
John Smith
Alice MacGillivray
Online facilitators (afternoon):
TBD
How to Prepare
- Invite your friends
- Talk about the event #oce2011
- There will be more in this section soon!
Outline of the Day
9:00 coffee, muffins, networking
9:15 Welcome and overview for the day - Paul, Sylvia
9:30 Layered Conversation (fish bowl/intro type activity)
10:15 Reflections
10:30 Set up open space
11:00 - 11:45 Dialogue 1
11:45 - 12:00 lunch arrives (eat and roam)
12:00 - 12:45 Dialogue 2
12:45 - 1:00 Gallery Set Up
1:00 - 3:00 Share Fest (includes gallery, bridging f2f and online)
3:00 Commitment wall/time capsule debrief
3:30 Wrap
Activities
- Pre-May 12 gather feedback
- Video responses to questions. e.g. http://intervue.me/i/269
- Video responses to questions. e.g. http://intervue.me/i/269
- Layered conversation:
- Outer circle (listeners) and inner circle (interviewees)
- Inner circle is a facilitated interview
- Individuals in outer circle may at any time request to change places with someone in inner circle
- Outer circle (listeners) and inner circle (interviewees)
- Open Space
- Zones
- Streams
- recruit a recorder to represent meeting in a graphical way
- Graphic recording / agendas
- Graphic Agenda (done ahead of meeting - example)
- Reminders about open space rules (e.g. 2 feet...take responsibility to contribute and learn)
- Sandbox format - Bring supplies and people can try it out throughout the day
- Report out from open space will be visual, i.e. mindmap
- Gallery
- walkabout at end of day to see what we accomplished
- part of sharefest
- Commitment wall / time capsule
- what will I do and how will I make it happen?
- Connection wall
- add name to wall (draw outline of hand, tape on name tag...), and draw lines to people you connect with
- dotted line =
- solid line =
- thick solid line =
- Pull out some factors that contributed to success (through social media w ppl who won't be attending) beforehand and facilitate some sort of process where people tell stories in small groups and others pull out factors and we cluster resulting stickies?
- Quick report out on virtual field trips, an idea that came about during OCE2009. See the pages that we've generated so far on the CPsquare wiki
Follow on: OCE2011 Before and After forum
Logistics
- Room configuration: large enough to have breakout groups in the same room
- Big white wall or overhead for online sharefest
- Wireless internet - must be reliable!
- Lunch close by or catered
- Participants may want to bring laptops?
- Equipment + Supplies:
- LCD projectors (1 available at Creekside, Paul can bring one)
- wireless microphones for online sharefest
- 6 flip charts + markers (available at Creekside))
- big post-it notes (Sylvia bringing lots)
- fine sharpie pens (Sylvia has supply of red, black, green, blue for 5x8 cards)
- pastels/chalk (Nancy)
- 5x8 cards (Sylvia)
- BIG PAPER (Sylvia ordered from Opus)
- tape for wall (Sylvia has painter's tape and masking tape)
- name tags (Sylvia making + supplies for folks to customize)
Venue: Creekside Community Centre, Multi-purpose Room 4
Catering: The Butler Did It