OCE2011 Planning Wiki

TAG: OCE2011

twapper keeper archive

What:

A one-day gathering of individuals who are involved in online community work.

Theme:

1. Planning Excellent Community Events
   

When:

May 12, 2011, 9:00 - 4:00ish (then we'll probably head out for eats and drinks)

Where:

Vancouver - location Creekside Community Centre, multipurpose room 4

Why:

• become acquainted
• share information/challenges/questions/solutions related to our community events
• experience various event formats, facilitation strategies, and technologies throughout the day
  
• learn together
  
• continue to explore ways that we can form some sort of support network, pool resources, and advance our work together

Who:

People living in British Columbia or near by and interested in online communities. Here's the up-to-date list of RSVPs

Facilitators:
Jonny Morris
Paul Stacey
John Smith
Alice MacGillivray

Online facilitators (afternoon):
TBD

How to Prepare

• Invite your friends
• Talk about the event #oce2011
  
• There will be more in this section soon!
  

Outline of the Day

9:00 coffee, muffins, networking

9:15 Welcome and overview for the day - Paul, Sylvia

9:30 Layered Conversation (fish bowl/intro type activity)

10:15 Reflections

10:30 Set up open space

11:00 - 11:45 Dialogue 1

11:45 - 12:00 lunch arrives (eat and roam)

12:00 - 12:45 Dialogue 2

12:45 - 1:00 Gallery Set Up

1:00 - 3:00 Share Fest (includes gallery, bridging f2f and online)

3:00 Commitment wall/time capsule debrief

3:30 Wrap

Activities

• Pre-May 12 gather feedback
  • Video responses to questions. e.g. http://intervue.me/i/269
    
• Layered conversation:
  
  • Outer circle (listeners) and inner circle (interviewees)
    
  • Inner circle is a facilitated interview
  • Individuals in outer circle may at any time request to change places with someone in inner circle
    
• Graphic recording
  • Graphic Agenda (done ahead of meeting - example)
    
  • Sandbox format - Bring supplies and people can try it out throughout the day
  • Report out from open space will be visual
    
• Gallery
  • walkabout at end of day to see what we accomplished
  • part of sharefest
    
• Commitment wall / time capsule
  
  • what will I do and how will I make it happen?
• Connection wall
  • add name to wall, draw lines to people you connect with
  • dotted line =
    
  • solid line =
    
  • thick solid line =
    
• Pull out some factors that contributed to success (through social media w ppl who won't be attending) beforehand and facilitate some sort of process where people tell stories in small groups and others pull out factors and we cluster resulting stickies?
  
• Quick report out on virtual field trips, an idea that came about during OCE2009. See the pages that we've generated so far on the CPsquare wiki

Follow on: OCE2011 Before and After forum

Logistics

• Room configuration: large enough to have breakout groups in the same room
• Big white wall or overhead for online sharefest
  
• Wireless internet - must be reliable!
  
• Lunch close by or catered
  
• Participants may want to bring laptops?
  
• Equipment + Supplies:
  
  • LCD projectors (1 available at Creekside, Paul can bring one)
  • wireless microphones for online sharefest
    
  • 6 flip charts + markers (available at Creekside))
    
  • big post-it notes (Sylvia bringing lots)
  • fine sharpie pens (Sylvia has supply of red, black, green, blue for 5x8 cards)
  • pastels/chalk (Nancy)
  • 5x8 cards (Sylvia)
    
  • BIG PAPER (Sylvia ordered from Opus)
    
  • tape for wall (Sylvia has painter's tape and masking tape)
    
  • name tags (Sylvia making + supplies for folks to customize)
    

Venue: Creekside Community Centre, Multi-purpose Room 4

Catering: The Butler Did It