OCE2011 Planning Wiki

TAG: OCE2011

What:

A one-day gathering of individuals who are involved in online community work.

Theme:

1. Planning Excellent Community Events
   

When:

May 12, 2011, 9:00 - 3:30ish (then we'll probably head out for eats and drinks)

Where:

Vancouver - location TBD Trying for Coal Harbour Community Centre -- waiting for call back.

Why:

• become acquainted
• share information/challenges/questions/solutions related to our community events
• experience various event formats, facilitation strategies, and technologies throughout the day
  
• learn together
  
• continue to explore ways that we can form some sort of support network, pool resources, and advance our work together

Who:

People living in British Columbia or near by and interested in online communities. Here's the up-to-date list of RSVPs

Facilitators:
Jonny Morris
Paul Stacey
John Smith
Alice MacGillivray

Online facilitators (afternoon):
Bronwyn Stuckey
Etienne Wenger

How to Prepare

• There will be more in this section soon!
  

Outline of the Day

9:00 coffee, muffins, networking

9:15 Welcome and overview for the day - Paul, Sylvia

9:30 Open Space overview - Jonny, others

12:00 Lunch - catered

1:00 Activity: Sharefest

3:00 xxx

3:30 (or 4:00 and start at 9:30?) Wrap

Activities

• 
  
• Pull out some factors that contributed to success (through social media w ppl who won't be attending) beforehand and facilitate some sort of process where people tell stories in small groups and others pull out factors and we cluster resulting stickies?
  
• Quick report out on virtual field trips, an idea that came about during OCE2009. See the pages that we've generated so far on the CPsquare wiki

Follow on: OCE2011 Before and After forum

Logistics

• Room configuration: large enough to have breakout groups in the same room
• Big white wall or overhead for online sharefest
  
• Wireless internet - must be reliable!
  
• Lunch close by or catered
  
• Participants may want to bring laptops?
  
• Equipment + Supplies:
  
  • LCD projector (Paul)
  • wireless microphones for online sharefest
    
  • 6 flip charts + markers (ordered from Roundhouse)
    
  • big post-it notes (Sylvia bringing lots)
  • fine sharpie pens (Sylvia has supply of red, black, green, blue for 5x8 cards)
  • pastels/chalk (Nancy)
  • 5x8 cards (Sylvia)
    
  • BIG PAPER (Sylvia ordered from Opus)
    
  • tape for wall (Sylvia has painter's tape and masking tape)
    
  • name tags (Sylvia making + supplies for folks to customize)
    
  •