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Modified: 3 June 2012, 10:25 PM   User: Sylvia Currie  → photo of me taken by a short person :-)

TAG: OCE2012

What:

A one-day gathering of individuals who are involved in community of practice work. Now that we've got you here we'll let you in on a little something. OCE2012 is...

A Secret Crazy Laboratory!

Theme: 

  • Facilitation
  • We are focusing in the facilitation of "meetings", and use that term to include planning meetings, conference sessions, events... any situation where people are gathered together for a purpose.

Purpose:

  • To provide opportunities to learn about techniques for designing and facilitating participatory, engaging meetings.

When:

14 June, 2012, 9:00 - 4:00ish (then we'll head out for eats and drinks)

Where:

Why:

  • become acquainted
  • share information/challenges/questions/solutions related to our community events
  • experience various facilitation strategies 
  • learn together
  • continue to explore ways that we can form some sort of support network, pool resources, and advance our work together

Who:

People living in British Columbia or near by and interested in communities of practice work. Here's the up-to-date list of RSVPs

Facilitators and Organizers:

Michelle Laurie
Nancy White
John Smith
Sylvia Currie
Dave Pollard 
Alice MacGillivray

How to Prepare

  • Invite your friends
  • Talk about the event #oce2012
  • Think about meetings you have attended or facilitated, and what would have made the experience better
  • Think about meetings you have facilitated, and how you might repeat/improve that experience online

What to Bring

  • Open mind
  • Sense of adventure
  • Devices (cameras, phones, ipads...whatever you have)
  • More to come...

Pre-gathering activity

  • Drop into the OCE2012 forum to:
    • share some details about your work or aspirations related to Communities of Practice
    • post an update on what you posted to the commitment wall if you attended the 2011 OCE event. It's in our time capsule!
  • Some resources to review:
    • Michelle Laurie: Effictive Communication and Facilitation Skills

Outline of the Day

8:00 Room set-up

8:30 Food arrives! 

9:00 Coffee, nibbles, networking

9:15

Welcome: Paul Stacey and Sylvia Currie, BCcampus

History of OCE events: John Smith, CPsquare / Learning Alliances

Overview for the day: Nancy White, Full Circle Associates

9:30

Introductory activity - Group Works: Dave Pollard 

Debrief on activity

10:30 

Mid-morning refreshments arrive

12:00 lunch arrives 

1:00

Carossel activity: Help Desks

2:00

Open Space

3:30  Closing activity

4:00 Head to a pub (TBA)

Post-event activity! Go for snacks and more conversation - place TBA

Activity Descriptions

  • Group Works pattern cards
    • Hand out approx 3 cards to each person
    • Possible ice-breaking exercises:
    • Tell a 2-minute story of their best or worst-facilitated meeting and have attendees raise their hands when they note a pattern from the three dealt to them that was (or should have been) invoked in the story. We'd have some stories in reserve in case people need an example to get them going.
    • Lay out a scenario (based on a real-life situation) of a challenging facilitated session to occur some time in the near future, and have the group collectively plan and "story-board" the session, one category at a time, using the cards dealt to them.
    • Ask people in turn to pick one of their cards and relate a situation from their experience in which that pattern was, or could have been, invoked very effectively.
    • We could ask people in turn to pick the card (from the three dealt to them) that they think they most need to work on, and then get the rest of the group to relate how they've used that pattern effectively, to give some ideas for self-improvement.
  • Revisit our time capsule 
  • Carossel activity
    • Challenges - cases
    • 1st rotation 
    • 2nd rotation
    • 3rd rotation: How would this be done online?
  • Graphic Recording station
  • Wrap Acitivity - How will you...

Things to Remember

  • Allow time to debrief on the activity topics AND the activity structure

Logistics

Equipment + Supplies: 

Sylvia bringing these things:

  • Desk top post-it flip charts (6?) + markers
  • big post-it notes 
  • 5x8 cards 
  • BIG PAPER 
  • xacto knife
  • Markers
  • painter's tape
  • name tags
  • ipod + Jam box for music
  • 35 copies of Group Works handout

Dave bringing these things

  • Card decks

Venue

  • Arranged group wireless internet 
  • 5 "display" tables
  • 38 folding chairs, arranged in a circle
  • coat rack

Catering: The Lazy Gourmet