OCE2012 Planning Wiki

TAG: OCE2012

What:

A one-day gathering of individuals who are involved in community of practice work. Now that we've got you here we'll let you in on a little something. OCE2012 is...

A Secret Crazy Laboratory!

Theme: 

• Facilitation
• We are focusing in the facilitation of "meetings", and use that term to include planning meetings, conference sessions, events... any situation where people are gathered together for a purpose.

When:

14 June, 2012, 9:00 - 4:00ish (then we'll head out for eats and drinks)

Where:

• Vancouver - SFU Woodward's, 104 E. Hastings Street, room #2555

Why:

• become acquainted
• share information/challenges/questions/solutions related to our community events
• experience various facilitation strategies 
• learn together
• continue to explore ways that we can form some sort of support network, pool resources, and advance our work together

Who:

People living in British Columbia or near by and interested in communities of practice work. Here's the up-to-date list of RSVPs

Facilitators and Organizers:

Michelle Laurie
Nancy White
John Smith
Sylvia Currie
Dave Pollard 
Alice MacGillivray

How to Prepare

• Invite your friends
• Talk about the event #oce2012
• Think about meetings you have attended or facilitated, and what would have made the experience better
• Think about meetings you have facilitated, and how you might repeat/improve that experience online

What to Bring

• Open mind
• Sense of adventure
• Devices (cameras, phones, ipads...whatever you have)
• More to come...

Pre-gathering activity

• Drop into the OCE2012 forum to:
  • share some details about your work or aspirations related to Communities of Practice
  • post an update on what you posted to the commitment wall if you attended the 2011 OCE event. It's in our time capsule!
• Some resources to review:
• • Michelle Laurie: Effictive Communication and Facilitation Skills

Outline of the Day

8:00 Room set-up

8:30 Food arrives! 

9:00 Coffee, nibbles, networking

9:15

Welcome: Paul Stacey and Sylvia Currie, BCcampus

History of OCE events: John Smith, CPsquare / Learning Alliances

Overview for the day: Nancy White, Full Circle Associates

9:30

Introductory Activity - Group Works: Dave Pollard 

10:30 

Mid-morning refreshments arrive

11:45 - 12:00 lunch arrives (eat and roam)

...

3:30 Wrap 

Post-event activity! Go for snacks and more conversation - place TBA

Activities

• Whole Group: Speed Networking
• Revisit our time capsule 
• Small Groups: 
• • Graphic Recording station
  • Group Works pattern cards
  • xxx
  • xxx
• Wrap Acitivity - How will you...

Things to Remember

• Allow time to debrief on the activity topics AND the activity structure

Logistics

• Equipment + Supplies: 
• • 6 flip charts + markers
  • big post-it notes (Sylvia bringing lots)
  • 5x8 cards (Sylvia)
  • BIG PAPER (Sylvia ordering)
  • tape for wall (Sylvia bringing painter's tape and masking tape)
  • name tags (Sylvia bringing supplies for folks to customize)

Venue: 

Catering: TBA