Thanks for using this forum to reach UCIPD members. I'll be talking about use of SCoPE for UCIPD on the 21st. so this is a good example of how it might benefit the group.
As far as I know, Nancy Randall, Nancy Sly and Janice Johnson have been holding UCIPD together ever since government funding disappeared, so they can answer your questions better than I. But based on the membership list in SCoPE, which duplicates the email membership list, there are about 85 individuals with membership. These represent most of the post-secondary institutions in BC, and include staff of centres, as well as a few interested people. Paul Stacey from BCcampus is on this SCoPE list, for example.
No, there are no formal terms of reference, and it has come up from time to time. It may be part of our discussion at TRU. I has been pointed out that without a formal structure and an elected executive and all the other structures of a not-for-profit group, it is difficult to apply for funding or to gain other recognition. In the few years I've been involved, meetings have settled into a regular rhythm of twice a year gatherings, with a volunteer institution hosting for a day.
I hope others will reply to your question. Recommended that you click on the "see this post in context" link at the bottom of the email message generated. You will be prompted for an ID and password, which was originally set up as the first part of your email unless you changed it (e.g.ewallace, ewallace).